Keep your inventory organized, track ownership, and stay audit-ready
Whether you’re handing out laptops to new hires or managing licenses and office equipment, the Asset Management Dashboard in Humadroid helps you keep everything in order. This guide walks you through the process of adding new assets and assigning them to the right people, departments, or locations.
Step 1: Open the Asset Management Dashboard
From the left-hand menu in Humadroid, navigate to Assets. This is where you’ll see your complete inventory, including laptops, monitors, phones, and more.
This dashboard view in the Humadroid Compliance module shows asset categories, lifecycle states, and assigned departments.
Use this dashboard to view, sort, and filter existing assets by location, department, or status.
Step 2: Add a New Asset
To create a new entry, click the “Add Asset” button in the top right corner.
A modal window will appear where you can fill in:
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Asset name (e.g., “MacBook Pro 16”)
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Manufacturer (e.g., Apple, Lenovo, etc.)
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Model (optional but recommended)
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Serial number (used to track the specific unit)
Use this form to add new assets in Humadroid. Fill in basic details, assign location and department, and link to categories for better tracking.
Step 3: Assign Categories, Locations, and Departments
It's optional, but recommended.
If you want to keep track of where assets belong, like which department is responsible, where the equipment is located, or what type it is, you’ll need to set those options up first.
Categories (like Laptops, Licenses, or Furniture), office locations, and departments are not added automatically. You define them in your account settings, so they reflect your company structure.
💡 Not sure where to do that? Check out our step-by-step guide: How to Set Up Your Compliance Module - it walks you through adding all those fields.
Once you’ve configured your setup, you’ll be able to assign each asset to:
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Category (e.g. Laptops, Projectors, Licenses)
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Location (e.g. Warsaw Office, Remote, NYC HQ)
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Department (e.g. Sales, Engineering, Ops)
This way, every asset will be tied to your real company structure, and it will be much easier to manage during audits or budget planning.
Step 4: Set the Asset’s Status
Each asset in Humadroid has a lifecycle state. These are customizable in Account settings, but the system offers default states that generally should fit most companies' needs, and it includes statuses like:
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Ordered
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Received
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In Stock
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Deployed
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In Maintenance
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Under repair
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Decommisioned
Choose one of available states, or customize this in the "assets settings" . This helps you track where assets are in their lifecycle - and keep your audits clean.
Choose the appropriate initial state for your asset from the dropdown menu, options include Ordered, In Stock, Deployed, and more.
Step 5: Add Purchase & Warranty Information
Want to get ahead of service dates or budget tracking?
You can also add:
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Purchase price
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Purchase date
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Warranty expiration
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Vendor details
This data helps teams track depreciation, service timelines, and procurement costs - especially useful during internal or external audits.
If you select "Purchase" in the Acquisition method field, Humadroid will automatically reveal an extra section: Create Purchase Record.
Here, you can fill in:
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Vendor name (e.g., Apple Store)
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Invoice number (e.g., INV-12345)
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Payment method
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Department that handled the purchase
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Purchase order reference (if available)
This optional section helps you consolidate purchase data with your asset inventory, so it's all in one place when you need it.
When "Purchase" is selected as the acquisition method, Humadroid unlocks a detailed purchase record section where you can enter vendor info, payment method, and PO number.
✅ Creation completed
Once the asset is saved, you'll land on its Asset Details page.
Once the asset is saved, you'll land on its Asset Details page.
The asset detail view summarizes key data like lifecycle state, purchase price, and current value. You can also access quick actions and purchase records here.
From here, you can:
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View or edit asset information
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See current lifecycle state and available transitions
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Access purchase history
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Schedule maintenance
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Attach files or documentation
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Assign the asset using Checkout on the right side of the view
This view becomes your single source of truth for everything related to the asset, from status to documentation.
That’s it!
Need help setting up lifecycle states or organizing departments? Head over to the Settings > Assets section or check out our Knowledge Hub for more tutorials.